AC 2021 Pre-Conference Reports Information

June 6-8, 2021

ANNUAL CONFERENCE BASIC INFORMATION
The agenda for Annual Conference will be available by March 1st.  You can plan on Annual Conference beginning on Sunday, June 6th and concluding on Tuesday, June 8th.  Be sure and look on the website at www.kyumc.org/ac2021 for more details in the next couple of weeks.   


ANNUAL CONFERENCE REPORTS
Please help us tell the story of your ministry by sending us your report for the Pre-Conference Report Book.  According to the Standing Rules of Kentucky Annual Conference, all reports to be included in the Pre-Conference Report Book for 2021 shall be in the Kentucky Conference office by March 15, 2021.  This includes reports for 2020 (since the last Pre-Conference Report book) and proposals for 2021-2022. 
 
Please submit your report by March 15th; this enables us to place it in the Pre-Conference Report Book which is the most cost effective way to provide this information. If you are unable to submit your report by March 15th you will need to send it to us electronically as soon as it is available.  Late reports will be posted on our website.

Please follow the format that is on the sample. It has been formatted with selected specifications for the margins, font and layout. 
 
All reports are limited to ONE PAGE unless they contain policies or action items that require approval.  Please speak with your related staff contact if you have any questions.  An email address for the person completing the report should be included with your submission.   We reserve the right to edit the reports for clarity and length.
 
Cindy Young will serve as the editor of the Pre-Conference Report Book this year.  Please send your report by email as an attachment in Word to her at acreports@kyumc.org   As Cindy receives your report, she will send you a confirmation email, if you do not receive an email from her within 5 days, please resubmit your report. 
 
A reminder that most reports will go directly to the consent calendar. 

            Rule 10. Legislative Process. To expedite the business of the Annual Conference session, the Primary Task Executive Team, in conjunction with the Conference Secretary, will present in the pre-conference report book a list of reports and items known as the consent calendar. The consent calendar shall be presented during the organizational session and items on the consent calendar shall be considered as adopted by consent of the Annual Conference session, unless they are removed at this time. Individual items may be removed from the consent calendar to be placed on the regular agenda by a motion to remove supported by a second from two voting members of the Annual Conference. When an item has been removed from the consent calendar, it shall be placed on the regular agenda at an appropriate time as determined by the Conference Secretary.

FLOOR REPORTS
This year, there will be very limited time for reports.  I encourage you and your team to think of other creative ways to share with the conference around your ministry areas if possible.  If you want to request floor time for your team/ministry, please send the request to Tami Coleman at tcoleman@kyumc.org no later than March 15th.  Requests for a video to be shown at Annual Conference, that request must be made to Cathy Bruce by March 15th  Also any AV (videos, slides, etc.) for your floor report must be sent to Cathy Bruce at cbruce@kyumc.org no later than April 26th.  Guidelines for Submitting Videos.

NOMINATIONS
If you are a conference institution, please submit your board nominations by April 1st  to William Moore at wmoore@kyumc.org.  In order for the nominating committee to make sure institutions are in compliance with the Book of Discipline ¶2552, please submit your entire voting board and clearly mark which board members are United Methodist members by putting an * next to their names.  Classes for the next three years (2022, 2023, 2024) should be clearly identified.  We realize that the April deadline is not possible for some institutions, but please be in touch so we will know when to expect the nominations.

PRECONFERENCE REPORT BOOK
At the 2011 Annual Conference a new Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  A reminder that we no longer mail printed Pre-Conference report books to members; please see below for instructions on accessing the reports. 

When the book is ready you can get your Pre-Conference Report Book in the following ways:

We anticipate that the report book will be available online and therefore available for shipping (if ordered by one of the methods above) by mid-April. 


LIST OF DEADLINES

  • March 15        Pre-conference Report Due
                             Floor Report Request Due
                             Request for Video to Cathy Bruce
     
  • April 1             Nominations Due
     
  • April 26           AV for Floor Reports/Breaks Due
     
  • June 6-8         Annual Conference