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AC 2017 Information

Sloan Convention Center
1021 Wilkinson Trace
Bowling Green, Kentucky 42103


June 12-14, 2017

Download Spanish Version

CONFERENCE LOCATION AND DATES:  The plenary sessions and worship services of the conference will be held at the Sloan Convention Center in Bowling Green.  Please note that the Holiday Inn Hotel is attached to the Convention Center.   A map of the area will be included in the preconference report book, please see below for more information on the report book.    

2017 ANNUAL CONFERENCE AGENDA:  The 2017 Annual Conference Agenda


HOTEL ROOMS:   Hotel rooms are blocked at a variety of hotels in the vicinity of the Sloan Convention Center.  The rate varies at each hotel.   Room rates are available until May 16th or until all the rooms are reserved.  Also, if you need to cancel a room, please do so by May 16th. In order to receive these special rates, when calling the hotel directly to make a reservation, please state that you are part of the Kentucky Conference United Methodist Church group.  For best availability and immediate confirmation, make your reservation via internet with the noted links.  You should receive a confirmation from the hotel upon completion of your reservation.  If you do not have internet access, you can call the hotel front desk directly using the phone number provided. Please note that several hotels are already full, as some persons made reservations earlier when the information was posted on our website.  A list of the hotels can be found on the AC 2017 Hotel Reservations web page. 


Please note that securing a hotel room does NOT mean you are pre-registered for Annual Conference, please see the next section for registration information.

REGISTRATION: PLEASE READ THIS SECTION CAREFULLY. We are asking that everyone pre-register online again this year. ONLINE PRE-REGISTRATION WILL BE OPEN UNTIL MAY 15.  If you don’t have internet access, please go to a local library or be in touch with someone in your local congregation for help.  


To register online go to AC 2017 Registration (until May 15). Here you will be asked to complete your contact information.  You can also register online for child care and preferences on Church Beyond... An Afternoon of Service and Learning activities (see below).  When you arrive at conference, you will simply be given your nametag and bag with any additional handouts.   


After you have submitted your registration, you should receive an email confirmation (to the email address you included in the registration). If you do not receive a confirmation email, contact Linda Thomas lthomas@kyumc.org  or 1-800-530-7236 to make sure your registration is complete.


If you choose not to pre-register, there will be the opportunity to register onsite at Annual Conference. However, child care reservations will not be available at onsite registration.  

PARKING: Parking is available around the Convention Center and there will be parking greeters to help with the flow of parking.  If you have a permit for a handicap space, you are asked to check the "special parking" option as you register online.  Knowing the number of spaces requested will help us to provide as many as possible.  However, these spaces will be available on first come, first serve basis each day.

CHILD CARE REGISTRATION: Child care is offered during all conference sessions and during the lunch break for your convenience. Child care will be held at Broadway UMC, 1323 Melrose St., (located within 1 mile of the convention center).  While the service is provided for free, we are asking for a $20 registration fee per child or $30 per family with more than one child.  This fee will be returned after Conference if the children participate in all sessions for which they registered.  The decision to collect this fee was made by the Program & Arrangements Committee based on information shared by our previous child care provider, who indicated that we were paying for staff not needed when children didn't show up to all the sessions reserved.


Lunch is available to purchase for $8 per child, per day.  You can also bring lunch or pick up your child during this time, if you prefer.


Who          Infants – Age 12

When        During all regular sessions of the Conference, both day and evening. Child care will be open during lunch. Child care will be closed during the 2-hour dinner break. 

What       Activities appropriate for each age level


Child care will be provided by staff at Broadway UMC.


Registration for child care is available at AC 2017 Registration.  CHILD CARE RESERVATIONS MUST BE MADE BY MAY 1.     

CHURCH BEYOND...AN AFTERNOON OF SERVICE & LEARNING:  On Tuesday, June 13th all conference members, spouses and teenage children are invited to participate in Church Beyond...An Afternoon of Service & Learning, a time when we will move beyond the walls of the church and serve and learn together (please reserve child care for younger children). We will wear NEW conference t-shirts (size choices will be listed on the online registration forms).  A variety of opportunities will be available including projects at the Convention Center.  This will be a wonderful way to share Christ with the surrounding community.  Registration for Church Beyond...An Afternoon of Service & Learning is part of the process when you register online by May 15 at AC 2017 Registration


One of the groups at the Church Beyond...An Afternoon of Service & Learning will put together Health Kits for the United Methodist Committee on Relief (UMCOR). Our Goal is 2,000 kits.  You are invited to bring the following items according to your district: 


  • Bluegrass:  Hand Towels (up to 17" x 27", no kitchen towels)
  • Heartland:  Hand Towels (up to 17" x 27", no kitchen towels)
  • Kentucky East:  Hand Towels (up to 17" x 27", no kitchen towels)
  • Lexington: Combs (large & sturdy, not pocket size)
  • Northern Kentucky: Combs (large & sturdy, not pocket size)
  • Owensboro: Washcloths
  • Pennyrile:  Bar Soap (bath size, 3oz and up, individually wrapped)
  • South Central:  Nail files or Clippers (no emery boards or toenail clippers)
  • South East Kentucky: Bar Soap (bath size, 3oz and up, individually wrapped)

Please consider purchasing your combs from Sally Beauty Supply. They have a package of 12 combs for $2.49 ($.20/comb).

Community Action is providing the Poverty Simulation at The Foundry Gym. It is an opportunity for participants to “experience” some of the frustrations, obstacles and constraints of living with limited resources and trying to access services to cover life’s basic necessities during a month (four, 15-minute weeks). Each participant is given a role and a set of circumstances through which they live this month. Generally, the Poverty Simulation causes the participants to question long-held assumptions about the reasons people remain poor; the adequacy of services and support available in a community for families with low income; and the efficacy of their own role in helping people with low income achieve basic levels of economic self-sufficiency and security A facilitated dialogue will follow to allow for sharing experiences, reactions to those experiences, and transformation of experiences and reactions into action steps for change. An onsite $10 donation would be appreciated to help cover the cost of this simulation.

Fresh Expressions (at St. James UMC Sanctuary) is an international movement developing across the world that is cultivating new kinds of church alongside existing congregations to more effectively engage our growing post-Christian society. Begun in England 10 years ago, the effort has resulted in the birth of thousands of new communities in the UK alone and brought renewal to scores of established churches. In just the last couple of years, FX began taking shape in the US. We as a conference are on the cutting edge of the movement and already have several of these expressions taking root. Our vision is to empower and equip God's people (laity and clergy) in every congregation to develop creative expressions of church that can reach the increasing diversity of our society.  

Addiction Ministries Workshop (at St. James UMC Fellowship Hall) - This workshop delves into the world of addiction and the church’s response to it. Ever wonder why people with addiction issues continue to make poor decisions, alienate their families, and are unable to effectively operate in society? They will present an hour-long DVD entitled “Pleasure Unwoven” that answers this question.

After the DVD, there will be a discussion on some of the resources that are available to begin an addiction ministry. They will assess each one for effectiveness and explain what expectations a person can encounter beginning and maintaining an effective addiction ministry. In addition, they will discuss some of the pitfalls to avoid and where to look for people who are in need of an addiction ministry.

MissionInsight Workshop (in the Ballroom)  - Tom Bandy, presenter. Serving Your Community Begins By Understanding It. While most of us feel called to serve our communities, many of us have little recognition of the real needs and challenges present.  MissionInsite is a highly relevant demographic and analytical tool available to KYUMC churches and leaders that will help you better understand your congregants and community at large. MissionInsite will provide reliable strategic information on past, present and future populations, including changing demographic patterns and analytic tools that demonstrate how that essential information impacts your overall congregational mission efforts. Imagine knowing how your congregation matches the community around it, and what is needed to make a meaningful difference.

The workshop will be led by Tom Bandy, an internationally recognized author, consultant, conference speaker, and leadership coach. Tom is widely respected for his unique grasp of congregational mission and systemic challenges within changing cultures.

BLING FOR A BLESSING:  Back again - buy jewelry that is new to you and support missions. This year proceeds from the jewelry sale will benefit Hillcrest-Bruce Mission in Ashland and the Annual Conference Mission Offering (see below). We are asking for donations of jewelry which is in good condition. You can either give it to your District Superintendent prior to conference or bring it with you when you arrive.

MISSION OFFERING:  Each year, all churches in the Kentucky Conference are invited to participate in a mission offering at Annual Conference.  The Mission Offering for 2017 Annual Conference will support scholarships for our Camp & Retreat Ministries.  Our goal is $150,000 and Sunday, June 4th is the suggested date for local churches to collect the offering.  Aldersgate and Loucon will each receive 25% of the offering ro fund summer camp scholarships. Kavanaugh continues to develop a summer mission program called Mission Basecamp which will receive 10% of the offering. Our missionaries in Belize, Jamie and Lisa Williams, are working to develop a camp & retreat center there, so this ministry will receive 10% of the offering.  The remaining 30% will fund scholarships for children and youth from the Red Bird Missionary Conference to attend our camps (Red Birds's camp was recently closed). Go to AC 2017 Mission Offering for more information.

FOOD AND LOCAL ATTRACTIONS: There are several restaurants close to the Sloan Convention Center.  For your convenience, maps and locations for nearby restaurants and local attractions will be available at the Information/Message Center near the registration area.  As they are scheduled, a list of special meals (seminaries, interest groups, etc.) will continuously be updated on our website:  Annual Conference 2017. 

LAY MEMBERS:  If you are unable to attend or have received this packet in error, please give these materials to the correct person or your alternate and immediately notify Linda Thomas at the Conference Office (lthomas@kyumc.org or 1-800-530-7236, ext 300).  Please also contact Lin to update your contact information if it has changed recently.  

WEBINAR FOR FIRST TIME LAY MEMBERS:  There will be a first time delegate webinar on Monday, May, 15th at 7 pm ET/6 pm CTLinda Sparks will be leading this one-hour session that will give an overview on what to expect at Annual Conference.  To register go to AC 2017 Registration.  If you aren’t able to participate, the webinar will be recorded and posted on the conference website for future viewing. 

YOUTH DELEGATE PERMISSION SLIP:  Any youth delegate under the age of 18 and staying with the group at WKU, must complete this form, print it out and turn in to Nathan Calvert at check in. Download the Permission Slip here!

EMAIL:  This mailing was also sent out by email and we will continue to share email updates until the time of conference.  If you did not receive it by email, then we do not have your email address.  Please send your email information to Linda Thomas lthomas@kyumc.org

ARCHIVES & HISTORY PRECONFERENCE SEMINAR:  This event will be hosted by Foster Ockerman, Chairperson of the Conference Commission on Archives & History, and held on Sunday, June 11th at 3:00pm in Salon A of the Holiday Inn.  Contact Lesley Williams to register lwilliams@kyumc.org or (502) 425-3884Space may be limited.

RUN FOR THE CHILDREN 5K: This event will be held on Sunday, June 11th at 6:00pm at Chaney's Dairy Barn, 9191 Nashville Rd., Bowling Green, KY.  The Run for the Children 5K takes runners and walkers past scenic farmland during a unique early evening run. The course starts and ends at the iconic Chaney's Dairy Barn. It is fully paved and relatively flat, with a few gently sloping areas. All participants receive a free race t-shirt and a scoop of homemade ice cream, courtesy of Chaney’s. 

The Run for the Children 5K is a charity race benefiting the Kentucky United Methodist Children’s Home.  KyUMH’s residential programs offer a safe, healing environment for the most severely abused and neglected children in the state.  In 2016 alone, KyUMH changed the lives of more than 800 Kentucky children through residential, community based and substance abuse recovery services. Their new campus will feature state-of-the-art residential facilities and one of the best alternative education programs in the state. 

PRE-REGISTRATION: Online at http://www.active.com/bowling-green-ky/running/distance-running-races/run-for-the-children-5k-2017, mail and walk-in (conference office).

     February 15th - April 30th = $30
     May 1st - June 2nd = $35 
     Race-Day on June 11th = $40


SPONSORSHIPS - we are looking for race sponsors.  If interested please contact MaGina New at mnew@kyumc.org. Sponsorships will be accepted until March 31, 2017.

Contact Celeste Doll for more information:  cdoll@kyumc.org or 1-800-350-7236, ext. 307

YOUNG ADULT GATHERING: Young Clergy & Laity Gathering - June 11th from 7:30pm-9:00pm at Christ Church UMC Youth & Children’s Center (716 Cave Mill Rd, Bowling Green KY 42104) For more information contact Katie Lloyd revkatielloyd@gmail.com  Childcare provided - RSVP for childcare to michael@christumcbg.org.

SPECIAL NEEDS:  If you have any special needs (accessibility, seating arrangements, visual aids, interpretation, large print bulletins, etc.), please indicate these as you register online or contact Connie Offutt (coffutt@kyumc.org or 1-800-530-7236, ext 324) in the Connectional Ministries office by April 15 Large print worship bulletins will be available at the information desk.

SPANISH INTERPRETATION/TRANSLATION:  Please see online registration to request translation of sessions.  Later in the spring several of the reports, including Constitutional Amendments will be available in Spanish on our website www.kyumc.org/ac2017   Spanish worship bulletins will be available at the information desk at the convention center.

PRECONFERENCE REPORT BOOK:  At the 2011 Annual Conference, a new Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  While in previous years the report book was mailed to all members, it will NOT be printed and mailed to members this year; therefore, please see below for instructions on accessing the reports (which we anticipate will be available to view online or order by mid-April).  

You can get your preconference report book in the following ways:

  1.    Download from our website and save on your electronic device (ipad, computer, etc):
       Annual Conference 2017.
  2.    Download from our website and print a copy:  Annual Conference 2017.
  3.    Order a paper copy at:  Annual Conference 2017.

The price per book with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.) will be posted on the website when the book is ready to be mailed.

For persons without internet access, copies can be ordered through the conference office.  The price is $25 per copy (includes basic shipping).  Please make checks payable to Kentucky Conference Treasurer and mail by May 15 to: 

     Kentucky Annual Conference
     Attn: Linda Thomas
     7400 Floydsburg Road
     Crestwood, KY 40014


Prayers for the Way Forward Commission and Beyond

At the 2016 General Conference the body asked our Council of Bishops to lead in a new way that would help us move beyond our impasse over the issues of human sexuality. As part of the next steps the Council of Bishops has named the Commission on a Way Forward. You can learn more about the commission at: www.umc.org/wayforward. Each annual conference is asked to pray for a week for the Commission of the Way ForwardThe Kentucky Annual Conference week is June 4-10.  In addition to praying for The Way Forward on this week, we would like to pray for the entire month and include prayers for our Annual Conferences, our churches, and the world.  We want to encourage our laity and clergy to write a prayer for one of these topics.  For more information on the parameters of the prayer and to submit the prayer, contact Judy Stallons at anamcaraky@gmail.com.    

AWARDS:  Every year at Annual Conference or at District Conference, awards are given in the areas of evangelism, special needs ministries, ecumenism, Higher Education, and refugee ministries. Check on our website at AC 2017 Awards Information for more details and applications for these awards.  The deadline for all awards is April 1.


April 1               Awards Nominations/Information Due

April 15             Special Needs to Connie Offutt at coffutt@kyumc.org
or 1-800-530-7236 ext 324

May 1                Child Care Registration Ends

May 15              Online Registration & Church Beyond... Sign-up Ends

May 16              Hotel Room Reservation Cut-off




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