AC 2020 Information

Kentucky Annual Conference

June 8 - 10, 2020 

Northern Kentucky Convention Center
One West RiverCenter Blvd.
Covington, KY 41011

 


All times Eastern Standard Time

Greetings in the name of Jesus Christ!  We are looking forward to seeing everyone at our Annual Conference session!  This Annual Conference our theme is Know the Hope, Show the Hope.  We pray that we will all experience anew the Hope that is in Jesus Christ, our Immanuel. 

Below you will find basic information about our upcoming event.  Please take time to read everything, as there are deadlines that need your attention. You will find important information on how to prepare for Annual Conference and what to expect when you are there. 

Whether you are a first time member of Conference or have been attending for many years, we pray that our time together will be filled with wonderful Christian conferencing. Please don’t hesitate to contact us with any questions.

Blessings,
Rev. Tami Coleman
Conference Secretary
tcoleman@kyumc.org  


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PROJECTED SCHEDULE (all times are EDT)

 

Sunday – June 7

5:00-8:00 pm             Registration Begins (Hall 2)

6:30 pm                     Young Adult Gathering (lay & clergy) Location TBD

                                           

Monday – June 8

8:00 am                     Registration Continues (Lobby)

8:00 am                     Ordination Rehearsal (Hall 1)

9:00 am                     Opening Worship - (Hall 1)
                                   Bishop Leonard Fairley, preaching

10:30 am                   Clergy Executive Session (Second Floor Ballroom, doors will                                           close at 10:30 am)

10:30 am                   Laity Session (Hall 1)

12:00 pm                  Lunch Break

2:00 pm                     Organizational Session/Worshipful Work & Plenary (Hall 1) 

4:30 pm                     Dinner Break

6:30 pm                     A Legacy of Hope:  A Service of Commissioning, Ordination,                                          and Memorial (Hall 1)
                                    Bishop Gary Mueller, Arkansas Conference of the United                                                  Methodist Church, preaching

 

Tuesday – June 9

8:30 am                     Worship and Bible Study (Hall 1)
                                    Led by Rev. Jim Nichols, Southern Hills UMC and Rev. Tina                                              Patterson, Mosaic UMC  

9:30 am                     Worshipful Work/Plenary/Ministry Stories (Hall 1)  

12:00 pm                   Lunch Break

2:00 pm                     Worshipful Work/Plenary/Ministry Stories (Hall 1)

4:30 pm                     Dinner Break
                                   
Youth & Young Adult Dinner with Bishop Fairley (Location TBA)

6:30 pm                     A Celebration of Ministry Service (Hall 1)
                                   Rev. Greg and Rev. John Gallaher, preaching
                                                                   Mission Offering received

 

Wednesday – June 10

8:30 am                       Worship and Bible Study (Hall 1)
                                      Led by Rev. Jim Nichols, Southern Hills UMC and Rev. Tina                                              Patterson, Mosaic UMC

9:30 am                     Worshipful Work/Plenary/Ministry Stories (Hall 1)

12:00 pm                   Dismiss with Blessing
 

ALL EVENTS ARE AT THE CONVENTION CENTER UNLESS OTHERWISE NOTED
Additional Special Meals will be added as they are scheduled
.

 


WHAT YOU NEED TO KNOW TO PREPARE FOR ANNUAL CONFERENCE:

 

REGISTRATION: PLEASE READ THIS SECTION CAREFULLY. We are asking that everyone pre-register online. ONLINE PRE-REGISTRATION WILL BE OPEN UNTIL MAY 15.  If you don’t have internet access, please go to a local library or be in touch with someone in your local congregation for help. 

To register online, go to www.kyumc.org/ac2020registration (until May 15). Here, you will be asked to complete your contact information.  When you arrive at Annual Conference you will sign in and be given your name tag and a bag with any additional handouts.  

After you have submitted your registration, you should receive an email confirmation (to the email address you included in the registration). If you do not receive a confirmation email, contact Linda Thomas at the Conference Office (lthomas@kyumc.org  or 1-800-530-7236, ext. 300) to make sure your registration is complete.

If you choose not to pre-register, there will be an opportunity to register onsite at Annual Conference. However, child care reservations will not be available at onsite registration. 

You will find a link that will take you to the site to register for child care on the registration form.  Again, please note that childcare reservations will NOT be available at onsite registration. 


HOTEL ROOMS:   Hotel rooms are blocked at a variety of hotels in the vicinity of the Northern Kentucky Convention Center (NKYCC). All rooms in the block are being managed and assigned by the housing bureau through the NKYCC.  The rate varies at each hotel.   Room rates are available until May 15th or until all rooms are reserved.  Also, if you need to cancel a room, please do so by May 15thFor best availability and immediate confirmation, make your reservation via internet with the noted links.  You should receive a confirmation upon completion of your reservation.  Please note that several hotels are already full, as some persons made reservations earlier when the information was posted on our website. Reservations can be made at: https://book.passkey.com/event/49956925/owner/1352/home or by using the link under the Annual Conference Tab on the home page.

Please note that securing a hotel room does NOT mean you are pre-registered for Annual Conference.  Please see the previous section for registration information. 


LAY MEMBERS:  If you are unable to attend, please give these materials to the correct person or your alternate and immediately notify Linda Thomas at the Conference Office (lthomas@kyumc.org or 1-800-530-7236, ext. 300).  Please also contact Linda to update your contact information if it has recently changed. 


VIDEO FOR FIRST TIME LAY MEMBERS:  For those who are first time lay members, there will be a video available closer to Conference that will explain what to expect at Annual Conference.  This one-hour session will be helpful to know how to prepare.  You can find the link at www.kyumc.org/ac2020.   


CHILDCARE REGISTRATION: Childcare is offered during all sessions and during the lunch breaks, for your convenience.  Childcare will be held at the Northern Kentucky Convention Center and services will be provided by Helping Hands and the Conference Children’s Team. This year, there will be a cost for childcare:  $25/day per child with a $50/day maximum.  The maximum for the conference is $50 for one child and $100 per family. 

          Who – Infants – Age 12

When – During all regular sessions of the Conference, both day and evening.  Childcare will be open during lunch.  Childcare will be closed during the 2-hour dinner break.

           What – Vacation bible school activities appropriate for each age level

Lunch is available to purchase for $16 per child, per day.  If you prefer, you can pick up your child during this time. 

Please note that you must register on our registration page and also on the link for Helping Hands. You will not be considered registered until you complete both. CHILD CARE RESERVATIONS MUST BE MADE BY MAY 15.  


SPECIAL NEEDS:  If you have any special needs (accessibility, seating arrangements, visual aids, interpretation, etc.), please indicate these as you register online or contact Linda Thomas (lthomas@kyumc.org or 1-800-530-7236, ext. 300) by April 15.  Large-print worship bulletins will be available at the information desk.


PRE-CONFERENCE REPORT BOOK:  At the 2011 Annual Conference, a new Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  The book is NOT printed and mailed to members; therefore, please see below for instructions on accessing the reports (which we anticipate will be available online to view or to order by mid-April).   

You can get your pre-conference report book in the following ways:

The price per book, with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.), will be posted on the website when the book is ready to be mailed.

For persons without internet access, copies can be ordered through the conference office.  The price is $30 per copy (includes basic shipping).  Please make checks payable to Kentucky Conference Treasurer and mail by May 15 to:  Kentucky Annual Conference, Attn: Linda Thomas, 7400 Floydsburg Road, Crestwood, KY 40014


SUBMITTING RESOLUTIONS OR PETITIONS:  All proposed resolutions or petitions must be presented, in writing by March 15, and referred to the Committee on Resolutions and Petitions.  After March 15 the responsibility for copying and distributing a resolution will be with the submitting group or person, if properly approved by the Bishop, Connectional Ministries office and the Committee on Resolutions and Petitions.  Please email the documents to:  Kelly McClendon, Chair of the Committee on Resolutions and Petitions drkellymac@immanuelumc.org AND acreports@kyumc.org  (if you do not receive a confirmation email within 5 days, please resubmit your document).  Please contact Kelly McClendon with any questions. 


AWARDS:  Every year Annual & District Conference awards are given in the areas of evangelism, special needs ministries, ecumenism, higher education and refugee ministries.  Check our website for details and applications: www.kyumc.org/ac2020. The deadline for all awards is April 1.

 


WHAT YOU CAN LOOK FORWARD TO AT ANNUAL CONFERENCE

WORSHIP:

As this quadrennium draws to a close, our journey through the liturgical calendar concludes with a focus on the season of Advent. How poignant for such as time as this, that we place ourselves in a season that is about waiting!  We, in the United Methodist Church, have come to know a thing or two about waiting.  We wait for answers.  We wait for word.  We wait for the other shoe to drop. We wait for the outcomes and we wait in the tension.  Be reminded, brothers and sisters in Christ, that greater still is the reality that we are a people who experience the already as we await the not yet.

As a people who live in that tension, we recognize our need to worship together even in the waiting.  This year worship will look different than in years past. Conference will begin with an Opening Worship service with Holy Communion.  On Monday night, we will celebrate those called to serve in ministry in our Legacy of Hope Service: A Service of Commissioning, Ordination and MemorialTuesday night’s Celebration of Ministry service will honor our retiring clergy as well as celebrate the mission to which we are all called.

We will gather in June to turn our eyes to the Incarnation of Jesus Christ; the very hope of the world. We are a people who are called to Know the Hope and to Show the Hope.  That hope lies in Christ alone.  He is Immanuel:  God with us.  Christ is the Hope of the world, the Hope of our neighborhoods, and the Hope of our church.  May we step into our gathering as The Kentucky Annual Conference of The United Methodist Church, echoing Charles Wesley’s hymn in our hearts:

Come, Thou long expected Jesus, born to set Thy people free. From our fears and sins release us, let us find our rest in Thee. Israel’s strength and consolation, hope of all the earth Thou art.  Dear desire of every nation, joy of every longing heart.

 


SPANISH INTERPRETATION/TRANSLATION:  Spanish interpretation will be provided for many of the sessions, with headsets available in the back of the meeting room.  Later this spring, select reports will be made available in Spanish on our website as they are ready www.kyumc.org/ac2020  


TRANSPORTATION AND PARKING: Parking is available in an attached, covered garage for a charge (it is recommended that you park in this structure and NOT in the open-air lot next door).  All of the hotels are located on the Southbank Shuttle bus system, which provides service to and from the Northern Kentucky Convention Center and many restaurants in the area.  Bus passes (3-day passes) are available for $10.00 and can be ordered at: https://www.tankbus.org/fares/buy-passes.  You can also buy passes at registration on Sunday and Monday. 


FOOD AND LOCAL ATTRACTIONS: There are many restaurants close to the Northern Kentucky Convention Center. For your convenience, maps and locations for nearby restaurants and local attractions will be available at the Information/Message Center near the registration area.  As they are scheduled, a list of special meals (seminaries, interest groups, etc.) will be updated on our website:  www.kyumc.org/ac2020


CHURCH BEYOND: SHOWING THE HOPE

Serving in the community has been a long tradition for our Annual Conference.  This year, our Church Beyond will look different.  We will be packing non-perishable meals for UMC Food Ministry, who is celebrating 10 years of ministering in the Northern KY area.  They now have over 200 feeding sites and serve over 1.6 million meals a year.  It is our goal to pack 20,000 meals while we are gathered.  There will be tables set up with instructions.  You will be invited to pack meals during breaks, before and after plenary sessions and before and after worship services.  You can find out more about UMC Food Ministry at https://umcfoodministry.org


MISSION OFFERING:   Each year, all churches in the Kentucky Conference are invited to participate in a mission offering at Annual Conference. The Mission Offering for 2020 Annual Conference will support seven mission agencies that have traditionally been supported by the Kentucky Annual Conference.  The seven mission agencies are Hillcrest Bruce (Ashland), Ida Spence (Covington), The Foundry (Bowling Green), Nathaniel Mission (Lexington), Portland Promise (Louisville), Wesley House (Louisville), and Lighthouse (Louisville). Ten percent of the offering will go to support the work of The United Methodist Church in Serbia.   Our churches in Serbia, the largest of the countries of the former Yugoslavia, have a dynamic witness among different ethnic groups and languages in that country.   United Methodists in Serbia are reaching children, youth, and the poor for Jesus Christ in the midst of difficult economic and cultural situations.    The Kentucky Conference has sent several mission trips to support the work of the church in Serbia, and we are excited to partner in this way to further support their ministry.  To support this challenge, Bishop Fairley and the members of the extended cabinet have agreed to contribute personally to the Mission Offering.  As a group, they have committed to give at least $20,000. Go to ac2020missionoffering for more information on this ministries.


YOUNG ADULT GATHERING:  Young Clergy & Laity Gathering - June 7th at 6:30pm.  Place is to be determined.  For more information contact Katie Lloyd revkatielloyd@gmail.com 


BLING FOR A BLESSING:  In the past we have had great success, thanks to all of you, with our Bling for a Blessing jewelry sale so we are bringing it back again this year for Annual Conference 2020. This year the proceeds will benefit the Annual Conference Children and Poverty Grant, funding which helps to provide seed money to encourage congregations and small organizations to develop creative ministries with children in their local communities.

In order to continue the success we have had in the past, we need your help! We are asking that if you have any pieces of jewelry that are in good condition and would like to donate them for our Bling for a Blessing, please bring them to your District Conference, to the Conference office in Crestwood, or with you to Annual Conference 2020


VOTING CHART:  In an effort to communicate more effectively, you will find enclosed a chart that outlines the voting privileges for our laity and clergy with their respected status.  If clergy have a question about their status, please contact Kevin Burney at kburney@kyumc.org


EMAIL:  This mailing is also sent out by email. We will continue to share email updates until the time of conference.  If you did not receive it by email, then we do NOT have your email address.  Please send your email information to Linda Thomas lthomas@kyumc.org 


DEADLINE LIST:

March 15    Petitions and Resolutions are due

April 1         Awards Nominations/Information Due

April 15       Special Needs to Linda Thomas or 1-800-530-7236 ext. 300

May 15        Child Care Registration Ends

May 15        Online Registration Ends
May 15        Hotel Room Reservation Cut-off

 


DECEMBER GATHERING

Please hold December 8-9, 2020, for a special gathering of the Kentucky Annual Conference. The gathering will be held at the Northern Kentucky Convention Center.

In preparation for possible outcomes of General Conference 2020 (GC2020), a special December Gathering of our Annual Conference Leaders is being scheduled. These leaders will include lay and clergy members. This gathering will be a time to discuss the missional priorities of the Kentucky Annual Conference. If necessary, this gathering could be called as a special session of the Annual Conference to address any requirements coming from GC2020.

GC2020 will be held May 5-15, which is only a few weeks before our regularly scheduled Kentucky Annual Conference session. Because we do not know what legislation might be passed and given the limited time between GC2020 and our regular Annual Conference session in June, Bishop Fairley would like for these dates in December to be held. 

We know that churches are preparing their 2020 budgets now, so this information will need to be considered when budgeting for Annual Conference travel and expenses. 

Hotel reservations will open on Monday, March 2nd.  Go to https://book.passkey.com/e/50082835 for more information.