Annual Report Guidelines and Forms

Extension Ministry Reports

Annual reports are required from each person in an appointment to an extension ministry (¶344.3a) or appointment beyond the local church (¶331.4d). The Discipline specifies that this report be submitted “on the official form developed for the Church by the General Council on Finance and Administration for use by the annual conference” These reports are important because they interpret the clergyperson’s ministry to the church and the annual conference. This form asks for basic information about the clergyperson’s appointment. In addition, the report should include:

  • a brief narrative of ministerial activities for the year
  • a list of continuing education received
  • a copy of the evaluation received in the setting

The Discipline does not require those serving as chaplains in the military reserve or as volunteer chaplains to submit an annual report to the annual conference since they are appointed full-time elsewhere. In these cases, chaplains should still provide a narrative summary of their ministry, including copies of any annual evaluation they received. Please note that the annual conference does not forward a copy of the annual report to UMEA. Each endorsed constituent is responsible for providing UMEA with a copy of their annual report. 


Annual Report of the Deacon

“Deacons are persons called by God, authorized by the Church and ordained by a bishop to a lifetime ministry of Word, Service, Compassion and Justice, to both the community and the congregation in a ministry that connects the two. Deacons exemplify Christian discipleship and create opportunities for others to enter into discipleship. The work of deacons is a work of justice, serving with compassion as they seek to serve those on the margins of society. In the congregation, the ministry of the deacon is to teach and to form disciples and to lead worship together with other ordained and laypersons.” (¶329

An annual report is required to be completed by all deacons every year. This is a requirement of accountability and connection and helps the general church and conference maintain accurate records.

Please Include a copy of your performance evaluation from your employer when submitting your report.

Please send your annual report to all recipients listed on the form.

Download the Annual Report of the Deacon form.